General
Personal information is information about you, from which your identity is apparent or can reasonably be deduced.
If you apply to participate in any AUC program, we will collect personal information about you.
Whenever it is reasonable to do so, we will collect that information from you, but we may also refer to publicly available sources. For some programs, we may ask for one or more referees to support your application, and from you providing this information we infer that we have your permission to contact them and collect information in relation to your application.
We use this information in order to run the programs. In cases where a competitive selection process applies, the information we collect from you and from referees where applicable will be used to inform the selection process. Information is shared, only as necessary, amongst the AUC Executive Council and other elected office bearers, and with individuals and organisations that provide the AUC with relevant services.
The information we hold will be transmitted across state and national boundaries: primarily, but not only, within and between Australia, New Zealand and the United States (we use third-party servers in the United States). All reasonable steps are taken to protect information from misuse, loss, unauthorised access, modification or disclosure.
If you participate in an AUC program, we reserve the right to make the fact of that participation public, and to identify you by name and, where relevant, organisation in doing so. If you contribute to an AUC website or publication, we reserve the right, and it is our normal practice, to attribute the contribution to you. Please see also our Contributions and Comments Policy.
At AUC events and online interactions, you are in public. You may be photographed or filmed or otherwise recorded, and, subject to copyright, we may use that material in promoting the AUC and its work.
AUC online
When you interact with the AUC online (for example, by visiting an AUC website), our servers, or third-party servers that we use, collect routine logging information such as the pages visited, the time of your visit, the web browser that you are using, and the IP address associated with your request. This information is used in aggregated form to help us manage our servers and websites, and to improve our understanding of the needs of users. The information may also be used when investigating security incidents and misuse of AUC facilities.
In some circumstances, when used in conjunction with other information, the IP address associated with your requests for web pages can be used to identify you. The AUC will not attempt to do so nor will it assist anyone else in doing so, unless in the course of an AUC misuse or security investigation or if the AUC is required or authorised to do so by law.
Some AUC online services may use cookies to enhance functionality. You may use your client-side preferences to disable cookies, but this may affect your experience.
Some AUC online services may use third-party tools to better understand how people use the service. This makes information similar to that of routine server logs available to third-party analytics providers. The analytic reports that are produced are aggregated and do not identify people.
Some AUC content presents or points to content provided by third parties. The content, and any information gathered, is not controlled by the AUC and you should consult the privacy policies of the third party providers. The AUC will take reasonable steps to advise users when third parties are involved in AUC transactions.
Other use or disclosure
Other than as described above, we will not use or disclose information about you unless required or permitted under relevant law, or with your explicit permission.
Changes to this policy
The AUC may change this policy from time to time, but does not intend to do so retrospectively. When we do change it, we will publish a prominent notice to that effect at www.auc.edu.au.
Revised version adopted by Executive Council 18 March 2022